On July 28th, 2020, the
Government issued Decree No. 87/2020/ND-CP (Decree 87) regulating the
electronic civil status database, online civil status registration i.e. birth
certificate registration, marriage certificate registration, death certificate
registration.
The Decree is the
provisions on the building, management, updating, exploitation and use of the
electronic civil status database; connecting and sharing data between the
electronic civil status database with the national population database, the
national public service portal, the public service portal, the provincial
electronic one-door information system, other databases of ministries, branches
and localities; issue copies of civil status extracts, certify civil status
information; online civil status
registration. Although an
application can be submitted online, the person applying for civil status
registration must still be present at the civil status registry to sign the
civil status book and receive results in case of registration of the following
procedures: birth certificate registration; marriage registration; guardian
registration; recognition of parents, children; change, correct civil status,
redefine ethnicity, supplement civil status information; death registration.
Upon receiving results
at the civil status registration office, the requester for civil status
registration must submit and present papers and documents that are part of the
civil status registration dossier as prescribed.
Cases in which the
requester is not present at the civil status registration office to sign the
civil status book and receive the results, but still have to submit and present
papers and documents that are part of the household registration dossier civil
status according to the law on civil status, including: confirm civil status
information; record in the civil status book the birth, marriage, divorce,
marriage cancellation, guardianship, recognition of father, mother, child,
identification of father, mother, child, adoption, change of civil status,
death registration of Vietnamese citizens who have been settled at a foreign
competent authority.
To perform online civil
status registration, the requester needs to access the National Public Service
Portal, the Provincial Public Service Portal to register an account and
authenticate users according to the instructions. Upon successful account
login, the requester must provide information in the available form; attach
photocopies or electronic copies of papers, documents as prescribed; pay fees
and charges through the online payment function or by other means as prescribed
by law. After the submission of the dossier is completed, the system will
automatically send a number of administrative documents for the requester to
follow up, look up the progress of the application or access to complete the
application when requested by the civil status registration agency.
Decree 87 will take
effect from September 15, 2020. The construction of the civil status database,
the development of online civil status registration, helps people to handle
administrative procedures anytime, anywhere, without having to travel many
times, without having to queue and not takes time to wait, limits crowds. In
addition, the use of online public services also contributes to reducing the
harassment, bureaucracy and troubles of a part of cadres and civil servants,
increasing the publicity and transparency of the state agencies file handling.
